SOP for Handling and Storage of Raw and Packing Material

Purpose

The purpose of this SOP is to establish and provide a procedure for Handling and storing raw & Packing materials

Scope

This procedure is applicable to the storage and handling of Raw & Packing materials at Stores Department in

Responsibility

It will be the responsibility of the Stores Assistant/Officer of this SOP.

Procedure

• After receiving the materials, the store person shall unload the materials in the staging area and clean the material (container/packs) with the help of a vacuum cleaner/dry lint-free cloth and transfer the material in the designated quarantined storage area after physical verification and affix the quarantine label.
• The store person shall record his observation in a Physical Verification Record for RM or a Physical Verification Record for PM.
• When the material is released by QC, QC person shall affix the “APPROVED” label on each container/bag, and the store person shall transferred the material in the designated approved storage area as per their storage condition.

STORAGE OF RAW MATERIAL

• If the raw material storage limit is 2°C to 8°C, transfer the material in cold storage and a daily record is maintained.
• If the material storage limit is below 25°C transfer the material in RM.
• If the material storage condition is not specified store the material in RM Store.

• If the material is rejected by Q.C. dept. it must be shifted to the REJECTED storage area under lock & key. A logbook of rejected material in this area is to be maintained.
• Information of the rejection of the materials should be given to the purchase dept.
• After dispensing, the loose quantity of the material should be closed tightly with nylon thread and shifts it into the original container.
• In case the temperature of stores exceeds the limit, inform to maintenance for rectification.
• Rejected raw material shall be sent back to the supplier as per the instructions given by the purchase department.
• If rejected material is destroyed in factory premises, prepare the destruction note and follow the SOP.

STORAGE OF PACKING MATERIALS

NOTE: Different packing materials to be stored respectively as defined below:

A. Printed Labels

• After Q. C. Approval, keep all printed label products wise / item codes wise in their respective cupboards under lock and key.

B. Printed Packing Materials

• After Q. C. Approval, keep all printed paper packaging material with segregation of item / lot wise on racks / Pallets.

C. Printed / Plain Aluminium Foil/ PVC / PVDC Film

• After Q.C. Approval, keep plain / printed aluminium foil / PVC/PVDC film in Foil storage room.
• Ensure that different consignments are physically segregated.

D. Measuring Cap / Plastic Jar / Container

• After Q. C. approval keeps all the above items on the Pallets.
• Keep small consignment / leftover quantity on the racks/Pallets.
• Issue all packing material as per the FIFO basis to the production dept.
• In case of rejected printed packing material it should be destroyed in factory premises after completing the necessary formalities.

Abbreviations

FIFO – First in First out

Revision History

Nil

ALSO READ: SOP for Issuing of Packaging Materials